Standing orders
Set "2 bottles every Monday and Thursday" once and the orders appear by themselves every morning.
- Choose the delivery days of the week per customer
- Pause and resume when a customer travels
- Each subscription shows the orders it made
Product features
Smarter water delivery management. One powerful platform.
Run your water delivery business from one place. Customers, orders, riders, delivery runs, payments and reports all work from the same records.
- Made for 19-litre water depots
- Rider app on any smartphone
- Turn on modules as you grow
Illustrations based on the real screens, with sample figures.
Every door counts
Bottles out, empties back and cash taken are recorded at the customer, not copied from a register later.
Every rupee has a place
Payments are matched to invoices and balances, so you know who owes what without adding it up.
Every role, one system
Owner, office, stock team, riders and customers each get their own screens on the same data.
What you get
Everything a water delivery business runs on.
Built around the bottle, the route and the cash. Switch on the modules you need and add more later.
Customer management
Every customer, their bottles and their balance on one page.
Stop flipping through the register. Each customer's addresses, prices, orders, invoices and payments sit together, and the balance is always current.
- Contact details, delivery addresses, landmarks and map locations
- Delivery zones, each with its usual rider
- Special prices per product for customers on their own rate
- Live balance, bottles held, credit limit and payment terms
- Opening balance, bottles and deposit already held, so you start where your register left off
- Orders, invoices, payments and subscriptions in one place, with a statement PDF
- Customer portal access set up from their page, with a link to send on WhatsApp
Orders and delivery runs
Tomorrow's route, planned tonight.
Orders for a delivery date are grouped by zone on the dispatch board. Pick the stops, choose the rider, and the delivery run is ready with its run sheet.
- Create orders with products, quantities and a delivery date
- Follow each order from pending and confirmed to out for delivery and delivered
- Dispatch board by zone, with the zone rider suggested
- Delivery runs with a printable run sheet and PDF
- Failed stops keep the reason and come back on the date you set
- Cancel an order any time before it leaves the depot
Rider management
One tap per door.
Riders open their stops on the phone they already have. What they record at the door updates the order, the customer's balance and the bottles held straight away.
- Today's stops in order, with items and empties to collect
- Call the customer or open the location in maps
- Record bottles delivered, empties collected and cash taken
- Mark a failed stop with a reason and a new date
- See stops left and cash collected so far today
- Riders only ever see their own deliveries
And the rest of the business, too.
Which modules you get depends on your plan. Compare plans.
Invoices and payments
Bill from what was actually delivered, then match every rupee that comes in.
- Invoices made from delivered orders, as PDFs
- Payments by cash, bank transfer, cheque or online
- Customer statements and overdue invoices flagged
Reports and dashboard
Open the dashboard and see how the day is going before you call anyone.
- Deliveries today, bottles out, receivables, collections
- Receivables ageing and daily collections
- Sales and production reports
Stock
Know what is on the shelf and what needs ordering, without a stock count.
- Stock levels for every product
- Refills, damage and adjustments kept as movements
- A warning when a product hits its reorder level
Suppliers and purchasing
From the order you place to the bill you pay, in one trail per supplier.
- Purchase orders with approval and PDFs
- Goods received recorded against each order
- Supplier bills, payments and balances
Production and quality
For depots that fill their own bottles: plan the batch, check it, then release it.
- Recipes and raw materials per batch
- Quality checks before a batch is released
- Batch labels and tracing to deliveries
Team and roles
Everyone signs in as themselves and sees the screens their job needs.
- Ready-made Admin, Staff, Inventory, Production and Rider roles
- Your own roles with exactly the permissions you choose
- Each depot adds its own staff and riders
Audit history
When a balance or a price looks wrong, see who changed it and when.
- Changes kept on customers, orders, invoices and more
- Each change shown as old value to new value
- Visible to the people you allow
Your company, your brand
Your depot gets its own address, with your logo and colour on every sign-in screen.
- yourcompany.watrly.com
- Logo, brand colour and welcome line
- Your records are only ever seen by your own users
How Watrly works
From the depot to the door, and back to the books.
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1
Set up your company
Add your logo, delivery zones, products and prices, then invite your staff and riders.
-
2
Add your customers
Addresses, zones, special prices, credit limits, and the balance and bottles each one already has.
-
3
Take in the orders
Staff enter orders, standing orders appear each morning, and portal requests wait for approval.
-
4
Plan the runs
Tomorrow's orders sit on the dispatch board by zone. Assign a batch to a rider and print the run sheet.
-
5
Riders deliver
At each door the rider records bottles, empties and cash, or a failed stop with a new date.
-
6
Bill and review
Invoice from deliveries, record payments, and check the dashboard and reports.
Four ways in
The right screen for everyone who touches a bottle.
Each sign-in is kept separate, so a customer never sees the office screens and a rider sees only their own stops.
Email and password
Management
Admin panel
The owner or manager runs the whole company from here.
- Every module: customers, orders, billing, stock, reports
- Users, roles and permissions
- Company settings, branding and sign-in screen
- Your plan and how much of it you use
Email and password
Office and depot
Staff panel
Office, stock and production staff see only what their role allows.
- Staff: customers, orders, dispatch, invoices, payments
- Inventory: stock, suppliers and purchasing
- Production: batches, recipes and quality checks
- Customer portal requests to approve
Email and password, on any phone
On the road
Rider app
A phone-first page with the rider's stops for today and nothing else.
- Stops in order with items and empties to collect
- One tap to call or open the location in maps
- Record bottles, empties and cash at the door
- Stops left and cash collected so far
Mobile number and PIN
For your customers
Customer portal
Customers check their own account instead of calling the depot.
- What they owe and bottles they hold
- Next delivery and past deliveries
- Statements and invoices as PDFs
- Ask for extra bottles, a pause, or report a payment
Why Watrly
What changes when the register goes.
Not more software to look after. Fewer phone calls, fewer late nights with the books, and a clear picture of the business every morning.
See it on your dataOne record, used everywhere
A delivery updates the order, the stock, the balance and the bottles held at once. Nothing is written twice.
Less office work
Standing orders create themselves, invoices come from deliveries, and overdue bills are flagged for you.
Riders and office in step
The dispatch board, run sheets and rider app work from the same list, so everyone knows who goes where.
Customers who serve themselves
Balances, statements and bottle requests on the portal mean fewer "how much do I owe?" calls.
The day at a glance
Deliveries done, bottles out, money owed and money collected, on the dashboard as it happens.
A team that works together
Roles give each person the right screens, and audit history shows who changed what.
Room to grow
Each company has its own address, users and data. Switch on more modules when you need them.
Ready to simplify your water delivery business?
See how Watrly can help you manage customers, deliveries, riders and daily operations from one place.